Privacy policy
Date of last revision: July 10 2025
Scope
This Privacy Policy explains how Producerflow LLC (“Producerflow,” “we,” “us,” or “our”) collects, uses, and shares personal information when you:
visit producerflow.com or any Producerflow site that links to this notice (the “Site”)
submit a form, download content, register for an event, or otherwise give us information through the Site
receive emails, ads, or other communications that promote Producerflow products or services.
This Privacy Policy applies to personal information processed by us via the Site and does not apply to content that we process on behalf of customers of our commercial offerings. Our use of that data is governed by our customer agreements covering access to and use of those offerings.
Throughout this Privacy Policy, “Personal Information” means any information relating to an identified or identifiable individual. We are committed to ensuring the privacy and integrity of the Personal Information you share with us or we otherwise collect through the Site.
Information we collect
Identifiers:
IP address, cookie ID, device ID
Cookies, pixels, server logs
Name, business email, phone, company, job title,postal address
Web forms, event sign-ups, chat widgets
Marketing preferences:
Subscription status, content downloads, campaign interactions
CRM, email service provider
Device and usage data:
IP address, browser type, referring URL, pages viewed, clicks, session replay, error logs
Cookies, pixels, SDKs, server logs
Interest segments, likelihood-to-buy scores
Internal analytics, marketing automation
We do not intentionally collect sensitive identifiers (for example SSN or health data) on the public Site.
How we use the information
Provide requested content, demos, or other information
Send newsletters, product updates, event invitations, and promotional offers
Tailor advertising and measure campaign effectiveness across websites, devices, and email clients
Analyze Site traffic, diagnose problems, and improve our pages and campaigns
Detect and prevent fraud or misuse
Comply with legal obligations and enforce our terms
Cookies, analytics, and advertising
We and our service providers use cookies, pixels, and similar technologies to:
operate and secure the Site
measure visitor statistics and diagnose errors
deliver or measure interest-based advertising (remarketing) on platforms such as Google or LinkedIn
You can manage cookies through your browser settings and opt out of many advertising cookies via the Digital Advertising Alliance (aboutads.info) or Network Advertising Initiative (networkadvertising.org) tools. Disabling cookies may affect some Site features. Please note these tools only affect targeted advertising and may not disable all cookies.
How we share information
Recipient: Cloud and hosting providers
Purpose: Serve the Site and store backup files
Recipient: CRM and marketing automation vendors (for example HubSpot or Salesforce)
Purpose: Manage leads, send emails, run campaigns
Recipient: Analytics and session-replay providers (for example Google Analytics, FullStory)
Purpose: Understand usage, debug issues
Recipient: Advertising partners
Purpose: Show relevant ads and measure performance
Recipient: Professional advisors and auditors
Purpose: Legal, accounting, or compliance functions
Recipient: Successors in interest
Purpose: Corporate transactions such as mergers or asset sales
Recipient: Authorities or litigants
Purpose: When required by law or necessary to protect rights
Vendors process data only under our instructions, pursuant to written agreements, and must apply reasonable security safeguards.
International data transfers
Producerflow is based in the United States. If you interact with the Site from outside the US, your information may be transferred to, stored in, and processed in the United States or other countries where we or our service providers operate. These locations may not provide the same level of data protection as your home jurisdiction. Where required, we rely on legally approved transfer mechanisms such as standard contractual clauses.
Retention
We generally retain Personal Information to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements, to establish or defend legal claims, or for fraud prevention purposes. To determine the appropriate retention period for Personal Information, we may consider factors such as the amount, nature, and sensitivity of the Personal Information, the potential risk of harm from unauthorized use or disclosure of your Personal Information, the purposes for which we process your Personal Information and whether we can achieve those purposes through other means, and the applicable legal requirements.
When we no longer require the Personal Information we have collected about you, we may either delete it or de-identify, aggregate, or anonymize it. If we de-identify, aggregate, or anonymize your Personal Information (so that it can no longer be associated with you), we may use this information indefinitely without further notice to you.
Data-subject rights [QWC1]
Depending on where you live and subject to applicable law, you may have the right to:
Access a copy of the personal information we hold about you
Correct inaccurate or incomplete information
Delete your information (“right to be forgotten”)
Restrict or object to our processing of your information
Port your information – receive it in a machine-readable format and transmit it to another controller
Opt out of marketing communications and certain tracking technologies
Lodge a complaint with a supervisory authority in your country of residence
How to exercise your rights
Email privacy@producerflow.com with a clear description of your request. We will verify your identity (for example by confirming control of the email address used to submit the request) and respond within the timeframe required by law, typically 30 to 45 days. If we need more time, we will let you know why and when you can expect a response.
Marketing emails – click the unsubscribe link in any marketing email or email privacy@producerflow.com.
Cookies and advertising – adjust your browser settings or use the DAA or NAI opt-out tools mentioned above.
Do Not Track signals – the Site currently does not respond to browser DNT headers.
Your California Rights (CCPA/ CPRA)
These California-specific disclosures apply solely to individual residents of the State of California, within the scope of the California Consumer Privacy Act of 2018 (“CCPA”) as amended by the California Privacy Rights Act (“CPRA”). In addition, we may not be able to process your request if you do not provide us with sufficient detail to allow us to confirm your identity or understand and respond to it.
For purposes of this section, the term “Personal Information” has the meaning given to “personal data,” “Personal Information,” or other similar terms in the CCPA and does not include information exempted from the scope of the CCPA, such as publicly available information. “Sensitive Personal Information” has the meaning given to such term in the CCPA.
Your Privacy Rights. We do not “sell” or “share” Personal Information as those terms are defined in the CCPA (and have not done so during the prior 12 months). We do not engage in any “Profiling” (as such term is defined under the CCPA) in furtherance of decisions that produce legal or similarly significant effects about you, where regulated by the CCPA. We also do not use or disclose Sensitive Personal Information for purposes that California residents have a right to limit under the CCPA, and where required by applicable law, we obtain your consent before we collect Sensitive Personal Information from you.
Information/Know. You may request that we confirm whether or not we are processing your Personal Information and request the following information about how we have collected and used your Personal Information during the past 12 months:
The categories of Personal Information that we have collected.
The categories of sources from which we collected Personal Information.
The business or commercial purpose for collecting Personal Information.
The categories of third parties with which we share Personal Information.
The categories of Personal Information that we disclosed for a business purpose.
The categories of third parties to whom the Personal Information was disclosed for a business purpose.
Access. You may request a copy of the Personal Information that we have collected about you.
Appeal. You may have the right to appeal our denial of any request validly submitted.
Correction. You may ask us to correct inaccurate Personal Information that we have collected about you.
Deletion. You may ask us to delete certain Personal Information that we have collected from you.
Non-discrimination. You are entitled to exercise the rights described above free from discrimination as prohibited by applicable law.
Exercising your rights. If you would like to exercise any of these rights, please contact us as set forth in “Contact Us” below. We will process such requests in accordance with applicable laws. To verify your identity, we may require government identification, a declaration under penalty of perjury, or other information, where permitted by law.
Security
The Site is served over HTTPS and hosted on a managed cloud platform. Access to marketing and CRM systems is limited to authorized personnel and protected with multi-factor authentication. While no website can guarantee absolute security, we maintain administrative, technical, and physical safeguards designed to protect the information we hold. However, no method of transmission over the Internet or method of electronic storage is 100% secure.
Changes to this policy
We may update this Privacy Policy to reflect new practices or legal requirements. When we do, we will revise the date above and, if the changes are material, provide additional notice (for example by posting a banner or emailing you). We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.
Contact us
Email: privacy@producerflow.com
Mail: Producerflow LLC, 1714 Franklin Street, Oakland, CA 94612, USA